Navigating the New FAA Airworthiness Certificate Application Program

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DAR Dave Prizio looks on as builder Reggie Smith makes sure the engine in his RV-6 runs smoothly and has good oil pressure. Demonstrating proper engine function is a requirement for issuance of an airworthiness certificate.

If you are hoping to get an airworthiness certificate for your newly completed Experimental/Amateur-Built airplane, you will be dealing with the new FAA online airworthiness certificate application program (AWC). This was developed to reduce paperwork for the FAA but has unfortunately also brought new levels of frustration to those who are not comfortable with computers and even some who are. It is not that it is a bad system, because in many ways it is not. But most FAA personnel received only minimal training on this new tool and DARs received no training at all. As we all get used to the new system, problems are getting worked out but not without a little kicking and screaming.

I am writing this article in the hope that I can explain how to navigate the parts of AWC that apply to people looking for a new airworthiness certificate for an E/A-B airplane. Other types of applications will have to be addressed elsewhere.

Before we get started, I should mention that you need to have your plane registered before you can get started with the AWC process. That doesn’t mean applied for; it means you have your registration back from the FAA or at least have your registration show up in the FAA database when you do an N-number search. Without the registration process complete you will be going nowhere with AWC.

FAA Airworthiness Certification (AWC) – Applicant Portal

The other things you will need are access to a computer and a scanner. Without these it will be extremely difficult to even begin the AWC process. If you have neither, you can request that you be allowed to submit your application the old-fashioned way—on paper. Do not expect such a request to be enthusiastically greeted or expeditiously processed. The FAA really, really wants you to use AWC.

How to Get Started

First log in to the FAA AWC Applicant Portal. Or go to the FAA Airworthiness Certification Process page. About mid-page it will offer you a hypertext link to the AWC tool, an overview of the AWC process, which is not particularly helpful, and a link to a paper application Form 8130-6. Click on the link to the AWC tool. Once you have clicked on the box that says you agree to the terms of use, you can go to the actual beginning of the process.

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Airworthiness Certification (AWC)—Applicant Portal: After accepting the terms of use on the AWC site, you will either log in if you are a returning user or create a new account by clicking on the link “New User Sign-Up.”

The first thing to do is click on the box on the right that says “New User Sign-Up.” This will direct you to create your own login, which you will use to access AWC after the first time.

At this point you should have already made contact with the DAR or FAA office you plan to use. You will want your DAR’s type (DAR-F or DAR-T), his or her name and DAR number. You should also get a sample program letter from your DAR that includes the proposed flight test area and base airport for Phase I flight testing. If your home airport does not permit Phase I testing, you will need to select an airport that does and make arrangements to move your plane before the first flight.

Documents You Will Need

If you collect the required documents before you begin the AWC process you will save time, but you can begin with just your registration. Here is the list of everything you will need:

  • Registration Form 8050-3
  • Amateur-Built Eligibility Form 8130-12 (notarized)
  • Program letter (signed)
  • Three-view drawing or photos of your airplane (front, side, top)
  • Weight and balance showing empty weight and CG, forward CG loading and rear CG full gross loading.

You will need to scan each of these documents and upload them to the Documents page later. You may but are not required to upload your builder’s log to AWC. I suggest you do not, but if you do please pare it down to a reasonable size.

Other information you will need includes make, model and serial number of your engine and prop. You will also need the address, including hangar number, of the place where your plane will be inspected. With all of this in hand you should be able to proceed through the AWC process fairly quickly.

Aircraft Registration

This is where the application process begins. On this page you will enter your tail number that will in turn trigger most of the page to be automatically filled out. There will likely be a few blank spaces for you to complete. Boxes to fill in will only appear after you click on the icon to the right of that item. When you have finished, click “Save & Next.”

Aircraft Registration: This is the first page of the actual AWC application. Once you fill in the N-number, most of the other fields automatically fill in, except for propeller make and model. To complete these, click on the pencil and paper icon to the right of each line. Then click “Save & Next.”

Aircraft Location

This is pretty straightforward. Be specific—list the address where your plane is to be inspected, including address and hangar number. Note that this is not your home address unless that is where the inspection will take place.

Aircraft Location: Fill in the information requested for the location where you want the airplane to be inspected. This is not your home address unless that is where the inspection will take place. Please list the hangar number. Note the bar above the heading “Aircraft Location.” You can use this to go directly to the page you want on later visits. When you have completed each page, the dot will turn green.

Certification Requested

If you are seeking airworthiness for an E/A-B aircraft, select “Special Certificate” under Certificate Type. Then select “Experimental” under Special Certificate. Lastly, select “Amateur-Built.” It all seems pretty obvious, but many people do not know that an E/A-B airworthiness certificate is a special certificate.

Certification Requested: Note that you are applying for a Special Airworthiness Certificate for an Experimental/Amateur-Built aircraft. Use the pull-down lists in each category. Do not select “Operating (Primary Category) Kit Built Aircraft.”

Owner’s Information

This section should be completed for you except the question, “Is Dealer Y/N,” which you most likely are not. Complete any missing information.

Certification Basis

This can be a little confusing for E/A-B builders. For Aircraft Certification Basis select “N/A.”

For all applicable ADs are complied with, check “Yes.”

Despite what the EAA says, you are required to comply with all applicable ADs on any certificated products that you have included in your project (engine, prop, etc.). DARs have no discretion in this matter. Of course, non-certificated parts are not subject to ADs.

To find the Latest Biweekly Supplement number, you will need to do a web search for FAA airworthiness directives and then select “Current ADs.” When you get to the FAA AD page you will see a heading, “Want to see other types of ADs?” Look in that section for a link to “View Biweekly ADs.” After you click on the link you will have choices to view large aircraft ADs or small aircraft ADs. You will, of course, want to select small aircraft. Once you have done that, note the number at the top of the list. It will look something like this: 2020-19. Enter that number in your AWC application.

There is an expectation that you will actually peruse the list of biweekly ADs for any product you might have included in your project. Similarly, you are expected to look through current ADs for any relevant issues. The biweekly ADs are added to the current ADs after two weeks. The purpose of the biweekly list is to be as current as possible as new ADs are being processed.

After the AD section there is one more N/A box to check right above “Save & Next.”

Certification Basis: In the first box select “N/A.” Check “Yes” for “All applicable ADs complied with.” Look up the latest AD Biweekly Supplement as described in the text and enter the number. Click on “Not Applicable” and then “Save & Next.” Please follow up and actually check for current and biweekly ADs that may pertain to certificated parts that you have used.

Aircraft Operation

Check the box after “Records in compliance with 14 CFR 91.417” if this is a new application. “Total Airframe Hours” and “Experimental Only” should be zero.

Aircraft Operation: This section deals with records and hours of operation. Check “Records in compliance with 14 CFR 91.417.” Assuming you are applying for a new, original airworthiness certificate, list “Total Airframe Hours” and “Experimental Only” as zero.

Owner’s Certification

Where it says, “Is the certificate,” check “Original.” Date of application is your current date. Your name should already be filled out for you, but check to be sure it is correct. Your title is most likely “Owner,” but if the owner is a company of some sort, another title may be appropriate. Where it says, “Is agent of owner,” check “Owner” unless you are acting as an agent for the owner.

Documents

This is where you need access to a scanner. Each of the documents previously listed needs to be scanned and stored on your computer so you can upload each one to the AWC portal. If you do not have a scanner, you should be able to scan your documents at a UPS Store or FedEx Office location. You can save the scanned documents on a USB drive and bring it home to your computer.

On the Document page select a document type from the scroll-down list. After you select a document title a box will appear: “Select files.” You can then find the document on your computer and click “Open” or drag and drop the file into the Select Files box. The name of the file will appear in the Select Files box. Then click on “Add File” below. Repeat this process until you have uploaded all the files you need. If you don’t have everything ready to go, you can always come back to this page later and add more files.

Include the following:

  • Form 8050-3 Registration
  • Form 8130-12 Amateur Built Eligibility Statement (notarized)
  • Weight and balance
  • Three-view drawing or photos (front, side, top)
  • Signed program letter
  • Signed Form 8130-6.

The AWC program will create an unsigned application Form 8130-6. You can open and print this form by clicking on the PDF icon to the right of the AWC-generated form shown on the list below the Add File button to the right of Document Name. Print and sign the form and upload it to your document list.

Talk to your DAR about these before submitting things to AWC.

Project Documents: This is where you upload the documents you have scanned in support of your application. Select the document to be uploaded from “Document Type.” Then “Select Files,” which will send you back to your computer to find and open the document desired. Lastly, click on “Add File” to upload the document. Do this for each document.

Designee/ODA

This is where you will select your DAR or None if the FAA is going to do your inspection. ODA is not an option for you. Assuming you are using a DAR, under Designee Type: Select DAR-F or DAR-T as appropriate (ask your DAR). You will then be asked the name of your DAR and his or her number. If you aren’t sure, enter what you can and let AWC search the DAR database for the rest of the information. Contact your DAR if you are having trouble here.

The program will also ask for information about the FAA office involved. Again, get this from your DAR.

Designee/ODA: This is where you request your DAR, unless the FAA is doing the inspection. Click “Designee” to use a designee or “None” if you are going directly to the FAA. Do not click on “ODA.” This does not apply to us. Select designee type from the list (ask your DAR about this). Then list designee name and number. The program will search for missing information if you don’t have it.

Review, Submit

Make sure all information is correct before you submit your application. Click on each heading to be sure you have covered everything. At the bottom it will ask you to “Select FAA Office Type.” Your DAR will provide you with this.

Finally, check “I have reviewed all of the information in this application and I am ready to submit.” Then click on “Sign and Submit Application.”

Review and Submit: Go through each heading on the list and review your entries for accuracy and completeness. Make corrections as needed. At the bottom of the page it will ask you about office information, either for your DAR or the FAA office you are working with. Ask your DAR what office he or she works out of and enter it here. When you have finished everything click on “I have reviewed all the information in this application and am ready to submit.” Do not click here if you have not yet uploaded all of your documents. Lastly, click on “Sign and Submit Application.”

What Happens Next?

After you submit your application your DAR’s supervisor will review the application and assign it to your DAR. While that is going on, your DAR will submit a pre-approval request through another FAA program called the Designee Management System (DMS) where he or she will enter your information and your AWC application number. Your guy or gal will receive authorization to process and issue your airworthiness certificate through that system. This usually goes pretty quickly—a matter of a few days, at which time you and your DAR can make final arrangements for an inspection of your aircraft.

At the time of the inspection your DAR will be looking for a few key things. One, is the aircraft complete and ready to fly? Two, has it been safely constructed? And three, does your builder’s log present convincing evidence that your plane was amateur built? Obviously, many details have been left out of this description of the DAR inspection, but that is for another article.

If you get stuck somewhere, your DAR may be able to help, or you can email or call the FAA with your question. Phone them on the FAA help line at 866-835-5322.

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Dave Prizio
Dave Prizio has been plying the skies of the L.A. basin and beyond since 1973. Born into a family of builders, it was only natural that he would make his living as a contractor and spend his leisure time building airplanes. He has so far completed four—two GlaStars, a Glasair Sportsman, and a Texas Sport Cub—and is helping a friend build an RV-8. When he isn’t building something, he shares his love of aviation with others by flying Young Eagles or volunteering as an EAA Technical Counselor. He is also an A&P mechanic, Designated Airworthiness Representative (DAR), and was a member of the EAA Homebuilt Aircraft Council for six years.

2 COMMENTS

  1. As noted, it’s a work in progress. I submitted my app before the end of the year and hadn’t heard anything until I called yesterday. The duty inspector couldn’t find it right away and asked for time to research it and call me back today. He did and I now have an inspector assigned. I asked to have the FSDO do the inspection. They don’t tell you to call but they appear to be struggling with the transition so I would if you don’t hear anything right away..

  2. Hi Dave, great article. Meanwhile the Airworthiness Certificate for my RANS S-19 was printed with operations limited to DAY VFR ONLY for both phase and phase 2. I’m still trying to untangle that. I understand others have that problem too.

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